Business News & Trends

How to Implement AI and Automation in Your Education Centre: Best Practices and Pitfalls

There is a craze for AI and automation in virtually every industry, and the education industry is not left out. Some education centers in Malaysia are already leveraging the power of AI in the form of school management system and class management system to boost productivity.

With AI, it is easier for teachers to create customized systems to help organize lessons and assess students’ performance. Also, AI can drastically make administrative tasks a lot easier and faster and even reduce the cost of running an education center. 

Therefore, it suffices to say that AI and automation help to improve students’ academic performance as well as boost the growth of an education center.

However, while there are dozens of pros to AI and automation, there are other things to worry about: the widespread effect of AI could create mental laziness among students. For example, ChatGPT can allow students to successfully cheat on their assignments without getting caught.

Nevertheless, AI has come to stay, and it is already transforming the education sector all over the world. If you own an education business in Malaysia, you should consider working with an Ed Tech company to boost the growth of your business.

How to Implement AI and Automation in Your Education Center

There are several ways educators in Malaysia can implement AI to boost the growth of their education centers. This could be achieved by employing the services of a reputable EdTech software company, such as AOneSchools, for a proper school management system and class management system. 

Below are different ways to implement AI and automation in your education business:

1. Personalized Learning for Students

One of the beauties of AI is that it can create personalized learning structures for every student. Students have different assimilation rate; while some are quick learners, others may require more time to catch up. Going by the conventional way of learning, some students tend to fall behind in their academic pursuits.

However, Artificial Intelligence can bridge this unevenness in learning by creating a personalized learning experience that is unique to each student. This can be achieved by employing educational software that uses technologies like Machine Learning. The software takes into consideration the level of assimilation of a student and the best learning process that suits the student, then creates a special learning structure for the student.

2. Simplify Course Planning

Gone are the times when teachers spent hours sweating over course planning; you can now develop your lesson by using AI technologies like ChatGPT. AI technology is like your personal assistant; it saves you time and makes your work faster to accomplish. With a good class management system, teachers can easily plan their courses, create a schedule and timetable, and monitor students’ attendance and performance.

3. Auto-Reply AI Chatbots

Implementing chatbots in your education center can help handle a plethora of tasks. These conversational AI systems are trained to deliver intelligent and accurate information at any time of the day. Some of the tasks AI chatbots can handle include enrollment queries from parents or guardians, providing access to study materials, tutoring students virtually, evaluating students’ work, and giving feedback.

Auto-Reply AI Chatbots

4. Implement a Student Management System

Artificial Intelligent can help implement an efficient student management system that will manage students’ payments and online registration, send push notifications to parents or guardians regarding their children’s attendance, and track students’ progress in the classroom.

Pitfalls to Avoid When Implementing AI in Your Educational Center

Artificial Intelligence and automation are indeed revolutionizing the education industry in Malaysia and around the world. However, you should take the right steps at the right time to avoid some pitfalls. 

Below are some pitfalls to avoid when implementing AI and automation in your education business:

1. Not Choosing the Right Technologies for Your Education Business

First, you need to assess your business to determine the right school management system and class management system that are suitable for it. You can contact an education software company such as AOneSchools to work with you on assessing your business needs.

Working closely with an EdTech company will save you from over-implementing AI technologies that could cause more harm than good.

2. Replacing Manpower Entirely with AI And Automation

AI and automation in the educational sector are never meant to replace manpower. Instead, they boost efficiency and productivity. As an education business owner, see Artificial Intelligence as a tool to save time and make your staff more productive; never see it as a total replacement for your staff.

Pitfall of implementing AI

3. Leaving Stakeholders in The Dark

No matter how nice and efficient AI and automation are in the education industry, it is still a new development to many. Before implementing new technologies, ensure you communicate with stakeholders and explain to them any concerns they may have about the new implementation. Also, while implementing a school management system or class management system, do it gradually and be calculative.

4. Lack of Proper Planning and Training

Before choosing any Ed Tech company to implement Artificial Intelligence in your business, you should consider a company that is willing to guide you on how to use the software for full delivery. A company such as AOneSchools tends to be one of the most straightforward and committed education software companies in Malaysia.

What’s so special about AOneSchools is that they don’t only give you step-by-step training on how to use the software but also create a dedicated support WhatsApp group to aid your needs. You can always reach out to AOneSchools during their working hours, Monday through Saturday, 9 am – 6 pm.

Final Thoughts

If you own an education center in Malaysia, you should consider implementing a school management system in your business. Even though there are some concerns about AI in today’s world, there is a lot to benefit from it. All you need to do is take it one step at a time and choose a reputable education software company that will help you implement these technologies to boost the efficiency and productivity of your staff.

News & Trends Product

School Management System vs. Learning Management System: Which One Is The Best?

Technology is changing so fast that it almost seems like every day we have something new on the market. These changes have a huge impact on every aspect of our lives, and the learning sector is no exception. 

So, it’s not strange that every owner of an educational centre asks themselves, “Should I choose a school management system or a learning management system?”. If you have the same doubt, you’ve come to the right place. 

In this article, you will find everything you need to know about the difference between the school management system (SMS) and the learning management system (LMS) and which one is more suitable for your centre.

Let’s dive in!

Table of Contents

What is School Management System

A school management system (SMS) is software specifically designed to manage and support your daily tasks like student data management, tracking student attendance, finance management, new student enrolments, data reporting and others. SMS can help you and support all of your administrative and non-administrative challenges and tasks.

What is school management system

Key Functionalities of SMS

1. Student Management

One of the main features of a school management system is to manage and organize student information like records, enrolment, attendance, grades, etc. Thanks to this function, you will reduce the time and effort spent on these tasks.

2. Student Attendance Tracking

Attendance tracking is one of the most relevant metrics for every educational institution because it can have a huge impact on identifying students who are struggling. With the school management system, you can track student attendance in real time and keep an eye on student progress and engagement.

3. Fees Payment Management

SMS is a true game-changer when it comes to managing the school finances. You can easily monitor and track fees collection, issuing receipt and even visualize your finance performance in one click.

4. Reporting and Analytics

A school management system lets you get useful information about the most important metrics such as student’s attendance, new enrollments, retention rate and makes it easy to analyze on the performance.

Advantages of SMS

  • Enhanced efficiency. One of the most significant advantages of the school management system is reduced risk of errors and saving time which substantially improve the general efficiency.
  • Better communication. Thanks to automation in sending notifications and messages, you won’t have to worry about forgetting to inform students or parents and general communication will improve.
  • Higher quality of data management. A school management system will help you improve managing any important data and statistics.
  • Improved financial management. Anything from tracking student fees, generating invoices, and receiving payments will be more organised and standardised with a school management system.

What is Learning Management System

A learning management system (LMS) is a software application anticipated to help you with organising academic processes like creating the curriculum and tracking students’ behaviour and progress. 

Usually schools and other learning centres use this tool to conduct online exams, track student progress, and organise online virtual classrooms and other activities. Moodle, Schoology, and Blackboard Learn are some of the most widely used LMSs in educational institutions.

Let’s have a look at how a learning management system can perform.

What is learning management system

Key Functionalities of LMS

A learning management system will be handy for you when working on any academic activity. It will help you make the learning process easier and smoother. 

We’ve prepared a list of key functionalities:

  • Monitoring progress and performance;
  • Increasing accessibility without geographic limitations;
  • Personalising the online training and learning experience;
  • Effectively updating modules and curriculum.

Advantages of LMS

  • Innovation and creativity. Probably the biggest advantage of LMS is that it gives more opportunities to learn and go beyond the traditional classroom. At the same time, this refers to both—students and teachers.
  • Improved reporting and assessment. LMS provides a precise tracking tool that helps educators better understand students’ challenges, strengths, and weaknesses.
  • Straightforward. LMS is really easy to use and provides smooth access for users.

There is only one question left.

SMS vs. LMS: Which Is The Best For You?

The main difference between an SMS and an LMS is that an SMS focuses on managing administrative tasks, while an LMS is focused on facilitating teaching and learning activities.

In order to decide which suits you the best, depending on the needs of your educational institution. If your focus is on teaching and learning, then an LMS would be suitable for you. However, if the primary concern is to manage administrative tasks, then an SMS would be more appropriate. In some cases, both systems can be used together to provide a complete solution for educational institutions.

If you think you need a school management system, check out AOneSchools—a school management system with more than 2,000 satisfied education centres and 150,000 active users.

Get in touch with us today and find out how we can make your everyday work easier!